Call for a monitoring and evaluation consultant

Background about Leonard Cheshire disability

Leonard Cheshire Disability’s is a UK-based charity with over 65 years’ experience and is one of the world’s largest Charities wholly dedicated to supporting persons with disabilities. Leonard Cheshire believes that children and adults with disabilities should have the rights, freedom and opportunities to access education, contribute economically and to participate fully and equitably in society. 

The international department implements projects mostly around our inclusive education and inclusive livelihoods model and in partnership with our Global Alliance partner organisations, which are an extensive network of over 200 members in 54 countries. We have five regional offices in Africa and Asia and currently support projects in 13 countries these are: Bangladesh, China, India, Kenya, Pakistan, the Philippines, Sierra Leone, South Africa, Sri Lanka, Tanzania, Uganda, Zambia and Zimbabwe.

GECT Project, Kenya

In Kenya, Leonard Cheshire Disability is implementing a 5 year UK Aid funded Girls Education Challenge Transition (GECT) project. The vision is to further and deepen the educational and vocational opportunities of girls with disabilities in the five sub-districts of: Mbita, Migori, Kisumu East, Kuria East and Siaya in the Lakes region of Kenya. The project started 1 April 2017 and continues until 31 March 2022. It follows on from our UK Aid funded Girls Education Challenge project which successfully completed in March 2017.
Impact Practice 

The GECT project has a comprehensive monitoring and evaluation framework in which to improve impact practice and provide the systems and support to capture data and evidence the relevance, effectiveness, efficiency, sustainability and impact of the project and the evidence to learn from and improve practice.  

Scope of work

Currently the bio-data of all girls within the GECT project is being updated using paper forms and then registered on an excel datasheet. This data will need to be uploaded onto the data management system as it will act as the baseline that the child’s progress will be measured against. This will then be updated monthly. In the future, we will be looking to update the data management system to permit remote access from the field via mobile/tablet devices, allow multiple sources of data entry, have efficient storage and allow retrieval of data enabling effective reporting across the organization or to share with donors and beneficiaries.  

However, prior to this, it is necessary to establish suitable data collection tools which incorporate the new intervention areas such as; secondary schools, VTIs, child protection, girls’ mentorship both in primary and secondary schools and teacher mentorship. The data collected will be both qualitative and quantitative and where possible made suitable for collection on a mobile device and standardised so that data is in a format that can be easily uploaded onto a data management system. 

Objectives

There are four main objectives for this consultancy:

Objective 1 — Upload existing bio-data onto Data Management System

  • support LCD-GECT to upload the bio-data onto the Data Management System so that a baseline for each beneficiary is determined
  • where necessary, update the Data Management System to include bio-data previously not collected
  • ensure the project has complete datasets on all beneficiaries and that the data meets the required standards and is accurate

Objective 2 — Develop new Data Collection Tools and processes

  • identify the project data necessary to satisfy the requirements of the donor and the monitoring and evaluation framework 
  • develop a full set of simple data collection tools that enables collection of the project data identified and designed to calculate the impact of the project at the local level
  • ensure the data collected via tools can be easily uploaded onto a simple Data Management System and enables efficient data collection, verification, management and formatting
  • consider the use of mobile devices/tablets for some data collection when developing data collection tools
  • data collection tools should incorporate guidelines on how data needs to be collected, stored and processed to ensure data protection

 Objective 3 — Train project team and partner staff on the use of data collection tools 

  • conduct a series of training workshops on the usage of the data collection tools and subsequent analysis of data for relevant staff and stakeholders
  • develop a set of training or guidance notes that explain and contextualise the data collection tools 

Objective 4 — Implementation of Data Collection Tools

  • oversee the initiation of the Data Collection tools 
  • oversee the collation of data at the outset
  • collaborate with a Database Consultant on the upgrade of the current data management system
  • assist with the development of the Annual Beneficiary Survey 
  • input into the organisation of the learning workshops
  • support the Monitoring Evaluation and Learning Manager to coordinate the external evaluation and baseline study 

Expected output

The expected outputs/deliverables in the course of the consultancy are:

  • bio-data uploaded onto Data Management System  
  • a comprehensive set of data collection tools reflecting the donor requirements and monitoring and evaluation framework
  • provide a training package on data collection tools 
  • new data collection tools successfully implemented

Timeframe and budget

We expect this assignment to last up to a maximum of 6 weeks and the available budget for this contract is up to £4,000 inclusive of all costs, fees and taxes. As part of the tender process for this position the applicant is requested to submit a budget including a break-down of expected costs to complete the deliverables outlined above and in the timeframe given. 

Contractual responsibilities 

Reports to: The GECT programme manager and will work collaboratively with learning impact and quality manager.

The consultant will be responsible for managing the workload and delivering the products in a timely and efficient manner as set out in this document. 

The consultant will have regular reporting points with the Learning, Impact and Quality Manager and the team in Kenya, and will be expected to keep them informed on progress and key issues.

The consultant will need to regularly communicate with project staff at ENAR as well as key staff at the UK office.

Knowledge skills and experience for the consultancy

To successfully undertake this assignment, the Consultant(s) should meet the following minimum requirements.

Experience and skills

  • significant demonstrable experience of developing toolkits for monitoring and evaluation data collection within international development organisations
  • evidence of having successfully set up/ adapted an MIS database for similar scale international development projects
  • proven experience of managing similar M&E database projects, in particular where data is collected both in paper and via mobile 
  • excellent interpersonal skills to work with different teams internationally and an ability to train laypeople on the MIS systems
  • ability to work and deliver under strict deadlines and under pressure 
  • excellent written English and computer skills

Knowledge

  • a solid understanding of international development, preferably with a focus on disability and / or gender issues
  • excellent knowledge of designing, developing and implementing evaluative frameworks and systems for the purposes of impact analysis
  • excellent knowledge of M&E methods, the logical framework approach and other strategic planning strategies for demonstrating impact
  • demonstrable experience in quantitative and qualitative, participatory research methods and conducting field work
  • data analysis using Excel, SPSS or equivalent programme applying statistical methods and Qualitative software such as Nvivo where applicable
  • experience of writing and presenting reports to senior management and key stakeholders
  • relationship management and coordination between a wide range of internal and external stakeholders for evaluation and learning purposes
  • training others in M&E development and implementation

Read full terms of reference. (Word doc.)

Expression of Interest

The consultant(s) that meets the above requirements and is available within the time period indicated above should submit an expression of interest to international@leonardcheshire.org copied to rachel.gondwe@leonardcheshire.org and collins.olang@leonardcheshire.org.

Deadline: Sunday 8 October 2017 

For further information please contact Rachel Gondwe learning impact and quality manager on rachel.gondwe@leonardcheshire.org or Collins Olang, GECT manager on collins.olang@Leonardcheshire.org.